No matter what the circumstances are, it’s always a good idea to send a follow-up email after a job interview. Whether you’re thanking the employer for the opportunity to interview, reminding the interviewer that you’re still interested, or that you have decided to turn down an offer, sending an email shows class and makes a good impression. It can even, in some cases, help you get the position you’re looking for.
Here are the five main types of follow-up emails and some examples for you to follow:
1. Follow Up After an Interview
Thank the company for the opportunity to interview, and remind them that you’re a good fit.
Ex: Thank you so much for taking the time to interview me on Tuesday. It was a pleasure to get to know the team, and it gave me insight into the type of people with whom I would be working. I am confident that my skills and experience would add to and complement your team, and together we could help the company reach and surpass its goals.
2. If You Haven’t Heard From Them
Send this email if you haven’t heard anything for weeks.
Ex: It has been a few weeks since my interview with your team, and I am still looking forward to hearing from you. You mentioned that you are looking for someone who is creative and ambitious. I have those qualities and feel as though I could provide what your team needs. I am still interested in the job, but if you have filled the opening, please let me know.
3. Email Requesting Time to Consider an Offer
At last, you got a job offer. Send this type of email if you need a few days to think it over.
Ex: Thank you for this opportunity to work with your company; It is just what I have been looking for. I would appreciate a few days to consider your offer, but understand that you have time constraints. May I get back to you on Friday?
4. Send this to accept an offer
You received an offer, and you’re happy with it. All you need to do is accept it.
Ex: Thank you for this opportunity. I am excited to work with your organization. I accept the offer and look forward to working with your outstanding team and contributing to the company’s success.
5. Send an Email Even If You Are Declining
If you’ve gotten a better offer, take the time to turn down this one graciously.
Ex: Thank you for the opportunity to work with your company. However, I have decided to accept another offer. The decision was difficult because I thoroughly enjoyed talking with you and your team members. Thank you once again for this job offer.
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